Executive Assistant, People

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!

As Executive Assistant to 3 Senior Leaders (VP, Workplace & Real Estate, VP, Reward & Wellness, and Director, HR Operations), you’ll be responsible for keeping the leaders and teams organized, aligned, and helping them maintain focus while scaling for growth and delivering an exceptional internal and external experience. In this role, you’ll be directly supporting the VP, Workplace & Real Estate, VP, Reward & Wellness, and Director, HR Operations to strategically manage day-to-day administrative and operational needs, infuse Figma’s culture and values in the work to create a meaningful Figmate experience, and cross-functionally collaborate with the broader People Org and stakeholders across Figma.

This is a full-time role based out of our SF Hub.

What you'll do at Figma:

• Assist your Executives (VP, Workplace & Real Estate, VP, Reward & Wellness, and Director, HR Operations) with calendar, travel, meetings, tasks, notes, emails

• Serve as a strategic partner to the VPs and their leadership teams, with a focus on team cohesion, operations, and planning

• Identify areas to optimize the VPs’ time and make recommendations regarding time management, prioritization, and business needs

• Act as a delegate for the VPs by signing off on expenses, approving POs, and managing other tooling as needed, with careful attention to internal policy

• Find opportunities for process optimization across team and company workflows

• Prepare and/or build content, presentations, and key documents for the VPs

• Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events

We’d love to hear from you if you have:

• 6+ years of experience in a senior administrative support role

• Experience working in a fast-paced environment with the ability to adapt quickly to changing demands and dedication to fostering inclusivity and navigating initiatives through an optimistic lens

• Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and online

• The ability to shift gears and prioritize based on the volume and urgency of requests

• Expertise in prioritizing, connecting dots, and anticipating needs and a commitment to being trustworthy, reliable, and maintaining the strictest confidentiality

While it’s not required, it’s an added plus if you also have:

• Experience with our product suite

• Supported teams of 100+ people (bonus points for complex global teams)

• Previous experience supporting Recruiting or Workplace teams

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Pay Transparency Disclosure

Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. 

Figma offers equity to employees, as well as a competitive package of additional benef