Executive Business Partner

<div class="content-intro"><p><em>At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit <a class="_ymio1r31 _ypr0glyw _zcxs1o36 _mizu194a _1ah3dkaa _ra3xnqa1 _128mdkaa _1cvmnqa1 _4davt94y _4bfu18uv _1hms8stv _ajmmnqa1 _vchhusvi _kqswh2mm _ect4ttxp _syaz13af _1a3b18uv _4fpr8stv _5goinqa1 _f8pj13af _9oik18uv _1bnxglyw _jf4cnqa1 _30l313af _1nrm18uv _c2waglyw _1iohnqa1 _9h8h12zz _10531ra0 _1ien1ra0 _n0fx1ra0 _1vhv17z1" href="http://klaviyo.com/careers" data-renderer-mark="true">klaviyo.com/careers</a>&nbsp;to see how we empower creators to own their own destiny.</em></p></div><h3><strong>About the team and role</strong></h3> <p>The Executive Business Partner (EBP) provides direct executive support to the CMO and ensures the operational cadence of the Marketing organization is clear, aligned, and prioritized. You will be the trusted owner of the CMO’s time, information flow, and day-to-day operating rhythm — operating at the intersection of a high-visibility C-suite function and a fast-moving go-to-market organization. This means your work carries real stakes: the discretion you exercise, the judgment calls you make, and the quality of the support you deliver directly affect how one of Klaviyo’s most senior leaders shows up. You will build toward proactive partnership by anticipating needs, solving logistical and scheduling challenges independently, and creating structure in ambiguous situations.</p> <h4>In this role, you will:</h4> <ul> <li>Prepare and consolidate materials for key meetings so your leader is well-briefed and able to focus on strategy rather than catching up in real time.</li> <li>Track action items and decisions from leadership meetings, proactively following up with owners to drive completion and reinforce accountability.</li> <li>Coordinate logistics and execution for team events, all-hands meetings, board preparation cycles, and external appearances — including high-visibility moments tied to the CMO’s external presence (e.g., conferences, analyst briefings, earnings-adjacent activities).</li> <li>Serve as the primary point of contact and gatekeeper for the CMO, triaging inbound requests with sound judgment and a deep understanding of their priorities — protecting their time and attention with confidence while maintaining trust with the people who need access.</li> <li>Ensure the day-to-day and week-to-week schedule is logical, manageable, and aligned with the leader's stated priorities.</li> </ul> <p><em>This is not a traditional administrative assistant role — it is a high-impact, visible, and fast-paced position suited for someone who understands that supporting a C-suite leader is a craft. You will earn trust through discretion, follow-through, and judgment, and you will actively develop your executive partnership skills in one of the most dynamic functions at a hyper-growth public company.</em></p> <h3><strong>How you’ll make a difference</strong></h3> <h4><strong>Strategic impact &amp; meeting excellence</strong></h4> <ul> <li>Prepare and synthesize pre-reads, decks, and briefing materials so your leader enters key meetings fully prepared — focused on the substance of the discussion, not on getting up to speed.</li> <li>Track action items and decisions from leadership meetings, proactively following up with owners to drive completion and reinforce a culture of accountability.</li> <li>Manage end-to-end logistics (scheduling, agendas, materials, tech, room/virtual setup) for leadership meetings, all-hands, and team events, creating a seamless experience for all participants.</li> </ul> <h4><strong>Operational ownership &amp; calendar management</strong></h4> <ul> <li>Manage your leader's calendar with a focus on prioritization and time protection — applying critical thinking to every request, defending focus blocks, and flagging low-value items.</li> <li>Review the upcoming schedule in its entirety, proactively identifying conflicts, optimizing sequencing, and ensuring a sustainable and strategically aligned pace.</li> <li>Execute within an established operating cadence (e.g., staff meetings, MBRs, planning check-ins), ensuring logistics are tight and the leader's time is used well across each