Lead Project Manager

<div class="content-intro"><p><em>At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit <a class="_ymio1r31 _ypr0glyw _zcxs1o36 _mizu194a _1ah3dkaa _ra3xnqa1 _128mdkaa _1cvmnqa1 _4davt94y _4bfu18uv _1hms8stv _ajmmnqa1 _vchhusvi _kqswh2mm _ect4ttxp _syaz13af _1a3b18uv _4fpr8stv _5goinqa1 _f8pj13af _9oik18uv _1bnxglyw _jf4cnqa1 _30l313af _1nrm18uv _c2waglyw _1iohnqa1 _9h8h12zz _10531ra0 _1ien1ra0 _n0fx1ra0 _1vhv17z1" href="http://klaviyo.com/careers" data-renderer-mark="true">klaviyo.com/careers</a>&nbsp;to see how we empower creators to own their own destiny.</em></p></div><p>At Klaviyo, we are building the future of employee experience through intelligent AI, automation, and seamless system integration. The ARIA (Applications, Resources, Intelligence, and Automations) team develops the tools that help employees move faster, work smarter, and spend more time on high-impact work. As Klaviyo continues to scale, the need for AI-powered workflows and connected internal systems has never been greater. We are looking for a Senior Project Manager to define and execute the project delivery for our employee-facing AI and automation platform.</p> <p>You will report into the Director of AI and App Engineering.</p> <p><strong>How you’ll make a difference:</strong></p> <ul> <li><strong>Own the project lifecycle management and program execution for the ARIA platform: </strong>Coordinate how Klaviyo employees interact with AI-powered tools that automate workflows, surface insights, and reduce manual overhead across the organization.</li> <li><strong>Build and scale employee-facing automation workflows: </strong>Identify high-impact automation opportunities across Finance, People, Engineering, and Sales and ship scalable solutions using AI, APIs, and integration platforms.</li> <li><strong>Drive AI-powered integrations through cross-functional stakeholder coordination: </strong>Lead the integration strategy between key systems such as HRIS, ticketing, messaging, and knowledge management to create seamless employee experiences.</li> <li><strong>Partner with IT and Business Operations: </strong>Translate complex operational needs into well-scoped, technically feasible product solutions with a clear focus on employee productivity and satisfaction.</li> <li><strong>Champion AI adoption across the organization: </strong>Define and execute a responsible strategy for introducing AI tools to employees including change management, enablement, and governance frameworks.</li> <li><strong>Establish and track project delivery metrics: </strong>Define success metrics for employee automation and AI projects, reporting regularly on adoption, time saved, and measurable business impact.</li> <li><strong>Collaborate with Security and Compliance: </strong>Ensure AI tools and integrations meet security, privacy, and compliance standards, especially when handling sensitive employee data.</li> <li><strong>Evaluate new AI vendors and platforms: </strong>Lead build vs. buy decisions for automation capabilities, developing a vendor strategy that balances speed, cost, and control.</li> <li><strong>Serve as an internal project lead for AI: </strong>Partner across teams to identify the next frontier of employee-facing automation and help Klaviyo stay at the cutting edge of enterprise AI adoption.</li> <li><strong>Define the long-term project delivery plan: </strong>Create a compelling timeline and resource management plan for how AI will transform work at Klaviyo over the next 2-3 years, aligning stakeholders and driving investment decisions.</li> </ul> <p><strong>Who you are:&nbsp;</strong></p> <ul> <li>5+ years of project management experience, with a strong focus on enterprise software delivery, internal tools, or employee-facing projects.</li> <li>Proven experience in project management methodologies, risk assessment, and delivery success for automation or integration projects.</li> <li>Experience managing the project delivery of AI and ML capabilities, including LLM-based tools, AI assistants, or intelligent automation systems.</li> <li>Demonstrated ability to partner cross-functionally with Enginee