Payroll Specialist

The Payroll Specialist exists to ensure the accurate, complaint, and timely delivery of global payroll across all countries in which Alimentiv operates, maintaining a high standard of employee trust and satisfaction. The role provides subject matter expertise to manage complex payroll legislation, monthly reconciliations, government remittances, and external vendor relationships within a global, shared-services environment. Reporting to the Sr. Manager, People & Culture, the Payroll Specialist partners closely with HR and Finance to ensure payroll practices align with organizational and regulatory requirements. The role is distinguished from the Payroll Coordinator by its accountability for full-cycle, multi-country payroll processing, independent compliance interpretation, and active contribution to continuous improvement and payroll modernization. Payroll Processing (40%) Execute full-cycle, multi-country payroll processing for all Alimentiv employees, ensuring accuracy, timeliness, and compliance with applicable legislation across Canada, the United States, and global EOR jurisdictions. Validate and reconcile payroll inputs including new hires, terminations, salary changes, bonuses, and statutory deductions prior to each pay run. Prepare and submit government remittances, statutory filings, and year-end reporting obligations including T4s, W-2s, and other country-specific requirements. Manage off-cycle and adjustment payrolls as required, ensuring appropriate documentation and audit trails. Maintain payroll records in accordance with regulatory retention requirements and organizational data governance standards. Stakeholder Service and Communication (35%) Serve as the primary point of contact for employee payroll inquiries, resolving pay questions with accuracy and professionalism. Serve as the primary escalation point for Payroll Coordinators, investigating and resolving complex payroll issues, exceptions, and inquiries that require advanced knowledge or judgment beyond standard processing procedures. Collaborate with Finance on payroll reconciliations, journal entries, and budget reporting to ensure alignment across financial systems. Coordinate with HR Business Partners and People Operations on employee lifecycle events affecting payroll, including leaves, benefits elections, and terminations. Liaise with external payroll vendors and government agencies on remittance matters, regulatory inquiries, and service deliver. Compliance and Audit (10%) Monitor changes to payroll legislation, tax regulations, and employment standards across all jurisdictions in which Alimentiv operates and implement required updates. Prepare payroll-related documentation and data in support of internal and external audits, responding to auditor inquiries with accuracy and timeliness. Identify and escalate payroll compliance risks, recommending corrective actions where applicable. Ensure payroll processes align with SOX controls, SOC 2 requirements, and other app